Admission to the Doctoral Examination Procedure: DISPUTATIO
Candidates must submit the following documents on time to register for the doctoral examination procedure (form of examination: disputatio):
1. Three* printed copies of the dissertation
(The bound copies must include the title page in accordance with Appendix 3 of the Doctoral Regulations and, at the end of the dissertation, the signed declarations according to Section 6 of the Doctoral Regulations and regarding the use of AI applications (see form in the download area), as well as a signed curriculum vitae as the last page.
*Please note: The number of printed copies you need to submit depends on whether your reviewers request a printed copy. In any case, one printed copy must be submitted to the Central Doctoral Office.)
2. Your suggestions for the examination committee
(Please submit this information via a.r.t.e.s. access in the "Examination process" tab. Please note: When you submit your application for admission to the doctoral procedure, this confirms that you have obtained the consent of the proposed members of the committee in advance. Please inform us if a concrete date and time for the oral examination has already been arranged in consultation with the examination committee.)
Additionally, please submit the following documents in accordance with Section 6 of the Doctoral Regulations:
3. Proof of annual consultation meetings with your supervisor
(Please upload the proofs on a.r.t.e.s. access via the "Process" tab. This applies to doctoral candidates who were admitted to doctoral studies in the winter semester 2012/13 or later)
4. Signed CV
(An identical copy must be bound into the printed copies of the dissertation.)
5. Certified copies of degree certficates (university degrees)
(applies only to doctoral candidates who were admitted to doctoral studies before 2015)
6. The signed declarations according to Section 6 of the Doctoral Regulations and regarding the use of AI applications
(see form in the download area, an identical copy must be bound into the printed copies of the dissertation.)
7. Proof of language skills, in accordance with the relevant Doctoral Regulations
8. Proof of German language skills, as appropriate
9. Proof of conditions fulfilled, as appropriate (if conditions were imposed on your admission, you will find them on your letter of admission)
10. Proof of matriculation
(According to the University of Cologne's Enrolment regulation, continuous enrolment to doctoral studies is required until the dissertation is submitted.)
11. The three topics of the theses to be defended during the examination
12. Proof of participation in the introductory event
(The proof of participation is automatically confirmed by the doctoral office in a.r.t.e.s. access (under the "Process" tab). No further proof is required. One-time participation is mandatory for all doctoral candidates admitted to doctoral studies after June 11, 2015.)
13. A digital version of the dissertation as 1 PDF file (via e-mail or download link or on USB-stick)
(Included are the title page in accordance with Appendix 3 of the Doctoral Regulations and, at the end of the dissertation, the signed declarations according to § 6 and regarding the use of AI applications, as well as the CV.)
14. List of the academic achievements accomplished during doctoral studies, equivalent to 12 CP
(signed by the department or the primary supervisor)
15. A list of publications that are related to your dissertation but that were published before submitting the final version. Please also provide us with three paper copies and a digital version (on USB-stick, CD or via e-mail or download link) of each publication.
16. The signed declaration according to Section 67 (3) of the Higher Education Act in the State of North Rhine-Westphalia (Hochschulgesetz — HG)
This document must be submitted if you wish for your supervisors to also serve as reviewers as part of the examination process (see form in the download area).
17. In the case of a co-tutelage doctorate, additional documents may be required in accordance with the relevant co-tutelage agreement. Please contact the Cotutela office before submission (cotutela-phil-fak(at)uni-koeln.de).